Title:  Administrative Assistant

Summary/Objective

Provide clerical support to an assigned department.

Essential Job Duties

• Fulfills daily front desk operations, including working one or more Saturdays each month.
• Serves as backup for the front desk, welcoming visitors and answering the phone. 
• Is the primary point of contact for scheduling groups, programs, and rooms.
• Assist with nature center special events and programs as needed.
• Assists with department priorities and committees as needed. 
• Perform administrative functions as assigned or needed.
• Correspond and communicate with internal and external customers via phone, email and in-person discussions.
• Answer departmental process questions for internal and external stakeholders, and provide training, when necessary.  
• Develop brochures, fliers, presentations and other creative displays, as needed.
• Verify and process expense reports and invoices for payment.
• Prepare meeting agendas and take minutes.
• Order office supplies and furniture and manage vendor contracts.
• Handle reservations for public rentals.
• Maintain office supply inventory and make purchases.

Ancillary Job Duties

• Back-up and/or assist other administrative personnel, when needed.
• Troubleshoot office machines.
• Other duties, as assigned.

Education and Experience

Knowledge, Skills and Abilities

Work Environment

Physical Abilities

Disclaimer

This job description is not intended to be all-inclusive; an employee will also perform other reasonably related job responsibilities as assigned by immediate supervisor and other management as required.  The Missouri Department of Conservation reserves the right to revise or change job duties as the need arises.  This job description does not constitute a written or implied contract of employment.  Management reserves the right to change job descriptions, job duties, functions, and requirements.