Title: Administrative Assistant (Hourly)
Requisition Id: 4020
Hourly Pay Rate: $17.67
Hourly Pay Grade: H5
Expected Work Schedule: In-Office Monday - Friday 8am to 5pm
Job Location: Commission Headquarters (JEFFE1)
Closing Date: June 15, 2025
Our Culture: The Missouri Department of Conservation supports a culture of trusted professionals that is dedicated to our mission, responsible stewards, and believe in One MDC.
To learn more about this exciting opportunity, please email the hiring supervisor, Samantha H Mueller , at samantha.mueller@mdc.mo.gov or call 573 5224115x3195 , during regular business hours. We would love to hear from you!
Summary/Objective
- Provide clerical support to the Science Branch
- This position must be available during the department’s core business hours with an in-office work schedule of 8:00am to 5:00pm Monday through Friday.
- Telework is not an option for this position.
- Please upload a cover letter, resume and references to be considered for this position.
Essential Job Duties
- Serves as initial public contact by telephone, email or in person often answering more complex conservation-related questions from the public; receives and resolves or refers citizen complaints.
- Ensure prompt and courteous customer service via phone, email and customer walk-ins
- Answer departmental process questions for internal and external stakeholders, and provide training, when necessary
- Utilize software programs such as Word, Excel, Adobe, PowerPoint, Raptor (MDC Financial System),FileBound (MDC Financial System), WebEx, Outlook, etc.to manage and maintain database for tracking program activities.
- Verify and process purchasing card statements, expense reports and invoices for payment.
- Conduct a broad range of office support and assistance that ensures the tracking and completion of branch projects and programs with a high degree of accuracy and thoroughness
- Develop Science Notes, brochures, fliers, presentations, and other creative displays, as needed
- Designs, formats, and prepares forms and reports which includes performing research to complete tasks
- Prepare meeting agendas and take minutes
- Facilitate Science Branch project proposal presentations
- Managing databases including data entry, scanning of documents, data verification and summarization using set protocols
- Assists staff with travel, meeting, and conference arrangements
- Prepares correspondence which involves interpretation, formatting, proofreading, and application of established policies and procedures
- Maintain office supply inventory and make purchases
- Process incoming and outgoing mail and express shipping
- Performs other duties as required
Ancillary Job Duties
- Back-up and/or assist other administrative personnel, when needed.
- Troubleshoot office machines.
- Other duties, as assigned.
Education and Experience
- High school diploma or GED/HiSET required.
- At least three (3) years of progressively responsible professional experience.
Knowledge, Skills and Abilities
- Ability to use office equipment, such as copier, multi-line phone system, fax machine, scanner, 10 key machine and computer.
- Excellent customer service and communication skills.
- Time management and organizational skills.
- Attention to detail.
Work Environment
- Work is performed in a standard office environment.
Physical Abilities
- Remain in a stationary position 70% or more of the time.
- Constantly operate a computer and other office productivity machinery.
- Frequently communicate and exchange accurate information.
- Clarity of vision at 20 inches or less.
- Regularly lift up to 5 pounds, correctly lift up to 10 pounds.
- Concentrated attention is required at all times.
- Regular attendance is a necessary and essential function.
Disclaimer
This job description is not intended to be all-inclusive; an employee will also perform other reasonably related job responsibilities as assigned by immediate supervisor and other management as required. The Missouri Department of Conservation reserves the right to revise or change job duties as the need arises. This job description does not constitute a written or implied contract of employment. Management reserves the right to change job descriptions, job duties, functions, and requirements.
Exemption Status/Special Notes
This position has been determined to be Nonexempt according to the Fair Labor Standards Act. Employees must agree to accept compensatory time in lieu of cash payments in accordance with the Department's Compensatory Time Off and Overtime Policy.
Salaried and hourly employees are expected to use a mobile device-cellular phone for Department business, as needed.
MDC promotes a Tobacco-Free (smoke and smokeless) working environment.
The Department of Conservation will only hire United States citizens and aliens authorized to work in the United States. All new employees will be required to complete an "Employment Eligibility Verification" (Form I-9) and produce requested documentation after employment.
Candidates seeking initial employment or re-employment must submit to a drug screen following offer of employment.
All persons employed with the state of Missouri shall file all state income tax forms and pay all state income taxes owed.
Nearest Major Market: Jefferson City
Nearest Secondary Market: Columbia Missouri