Title:  Administrative Assistant

Summary/Objective

Provide clerical support to an assigned department.

Essential Job Duties

• Perform administrative functions, including composing correspondence, coordinating travel and preparing data and documents for presentations.
• Correspond and communicate with internal and external customers via phone, email and in-person discussions.
• Answer departmental process questions for internal and external stakeholders, and provide training, when necessary.  
• Develop brochures, fliers, presentations and other creative displays, as needed.
• Verify and process expense reports and invoices for payment.
• Prepare meeting agendas and take minutes.
• Order office supplies and furniture and manage vendor contracts.
• Handle reservations for public rentals.
• Maintain office supply inventory and make purchases.
• Assist with coverage of the Missouri Department of Conservation front desk position which consists of answering/transferring phone calls, greeting visitors, and handling deliveries. Must be available between 7:45am to 5:00pm when coverage in required.
• Coordinate external comments and correspondence on public notices of external development projects, including maintaining a database of files.
• Maintain an ongoing desk manual.
• Provide administrative support for environmental policy, environmental and cultural compliance, operational excellence, and public policy topics. 
• Provide administrative support for fiscal note comment process.
• Utilize digital tools including Visio, Adobe Acrobat, ArcMap, SharePoint, and others to manage information, files, and maps.
• Utilize online tools to maintain schedules, arrange meetings, conduct virtual meetings, and coordinate travel and meeting arrangements.

Ancillary Job Duties

• Back-up and/or assist other administrative personnel, when needed.
• Troubleshoot office machines.
• Other duties, as assigned.

Education and Experience

Knowledge, Skills and Abilities

Work Environment

Physical Abilities

Disclaimer

This job description is not intended to be all-inclusive; an employee will also perform other reasonably related job responsibilities as assigned by immediate supervisor and other management as required.  The Missouri Department of Conservation reserves the right to revise or change job duties as the need arises.  This job description does not constitute a written or implied contract of employment.  Management reserves the right to change job descriptions, job duties, functions, and requirements.