Title:  Branch Office Manager

Summary/Objective

Responsible for providing administrative and business support for Regional Resource Management Branch on a statewide basis including Branch leadership and Administration.

Essential Job Duties

• Manage daily business operations for the Branch, including accounts payable, invoice tracking/payment, processing p-cards, keeping inventory of Branch equipment including IT equipment and fleet, securing document reviews and approvals, and tracking assignment deadlines and completion.
• Ensure continuity of business operations through collaboration among Branches, Regions, Administration and staff.
• Develop procedures designed to facilitate Branch operations and provide guidance to field staff on policies and procedures.
• Perform administrative functions for high level executives, including composing correspondence/memos, coordinating travel, preparing data and documents for presentations.
• Assists in the organization of executive-level meetings and conferences including agenda preparation, travel arrangements, and vendor agreements. 
• Track budget utilization and expenditures to ensure compliance through regular audit and reconciliation.
• Oversee recruitment, onboarding, payroll, training, termination, disciplinary actions, correspondence and performance appraisals of staff.
• Plan, assign, coordinate and oversee assignments with Regional Business Managers, Office Managers, and others as needed. 
• Maintain detailed confidential files.
• Issue and cancel security access cards to staff.

• Correspond and communicate with internal and external customers via phone, email and in-person discussions.
• Answer departmental process questions for internal and external stakeholders, and provide training, when necessary.

• Order office supplies and furniture and manage vendor contracts.
• Maintain functionality of office machines.

Ancillary Job Duties

• Collaborate with other departments as needed.
• Other duties as assigned.

Education and Experience

Knowledge, Skills and Abilities

Work Environment

Physical Abilities

Disclaimer

This job description is not intended to be all-inclusive; an employee will also perform other reasonably related job responsibilities as assigned by immediate supervisor and other management as required.  The Missouri Department of Conservation reserves the right to revise or change job duties as the need arises.  This job description does not constitute a written or implied contract of employment.  Management reserves the right to change job descriptions, job duties, functions, and requirements.